Goal, Mission, Process and Timeline
Each year the Nominating Committee looks for nominations to the Board of Trustees, the Legacy & Endowment Committee, the Nominating Committee, and the Office of the Treasurer. We have to finish the nomination process by the end of April and announce nominees to the voting members of the congregation thirty days prior to the annual meeting in June. All new nominees will begin service on July 1, 2019 (the beginning of our next fiscal year).
Brief Description of positions to be filled:
Board of Trustees (9 members): The Board, on behalf of MDUUC, shall have general charge of all its administrative, property, and business affairs, subject to the provisions of the church bylaws. Members serve a three-year term and are eligible for a second three-year term. The Board elects its own officers (President, Vice President, and Secretary). The congregation elects the Treasurer. Board officers attend a monthly executive meeting to set the agenda for the monthly Board meeting. The other (non-officer) Board members will be responsible for convening and leading one of the Church Councils to assure the tasks of its committees are done that are necessary for the operation of MDUUC. When appropriate they may also attend committee meetings. All Board members are expected to be active in the life of MDUUC and attend monthly Board meetings.
Treasurer (one of the 9 members of the Board): The Treasurer is a voting member of the Board and is elected at the annual meeting of the congregation for a one-year term. A member may serve no more than four consecutive one-year terms as Treasurer. The Treasurer is a member of the Finance Committee and the Financial Stewardship Council and works with the Legacy & Endowment Committee to maintain complete and accurate books of accounts of the Endowment Fund. The Treasurer monitors the payment of bills and investment of MDUUC bank accounts (excluding the Sammons Endowment Fund), coordinates the work of the bookkeeper, keeps a complete account of the finances of MDUUC, provides financial reports to the Board as needed, and interprets the reports for the Board. In the execution of these and other duties, the Treasurer may be required to come into the Church Office at least once a week.
Legacy and Endowment Committee (7 members): The committee solicits contributions (cash and stock donations) to the David Sammons Endowment. They also work with church members to assist them in the establishment of legacy gifts to MDUUC. The committee keeps accurate and complete records of the Endowment Fund and Legacy commitments. Members serve a three-year term and are eligible for a second three-year term. The committee elects a chair, a recording secretary to maintain complete and accurate minutes, and a financial secretary to assist the church treasurer in maintaining complete and accurate books of accounts of the Endowment Fund.
Nominating Committee (9 members): The committee nominates candidates for the Board of Trustees, the Legacy & Endowment Committee, the Nominating Committee, and the Office of the Treasurer. Members serve a two-year term and are eligible for a second two-year term.
The Nominating Committee’s primary mission is to identify lay leaders to be nominees for service on the Board of Trustees, Legacy & Endowment Committee, Nominating Committee, and for the Office of Treasurer.
Qualifications of Nominees:
Considerations include commitment to UU values and the MDUUC mission and goals, acting consistently with the MDUUC Covenant of Right Relations, involvement in MDUUC activities, and being recommended by multiple people. Importantly, we also aim to nominate members who represent the diverse range of our congregation.
At the Annual Congregational Meeting each June, members will be asked to vote for the entire slate of candidates nominated to serve on the Board, Nominating Committee, Legacy & Endowment Committee, and the Office of the Treasurer. Election is by simple majority. This is the final step in a nine-month process by the MDUUC Nominating Committee. The Nominating Committee is a congregational committee as defined in the MDUUC By-Laws, meaning that they work for the Congregation rather than reporting to the Board. The committee has nine members and elects their own chair.
The Nominating Committee relies on recommendations from each Board member, each member of the Legacy and Endowment committee, the Ministers, the Director of Religious Education, the Music Director, and all Committee chairs to help identify qualified lay leaders for these important volunteer positions. A request for nominations is also published in the Beacon. All members of the Congregation are invited to make recommendations and/or self-nominate. Incumbents who are eligible to serve another term are contacted to ask if they wish to self-nominate. The MDUUC By-Laws require all nominees be voting members of MDUUC for at least one year.
Once the Nominating Committee has a good list of potential candidates they evaluate the knowledge, skills, ability, and best fit (for a given position) of each person. The selection process includes a first round of ranking by each member of the committee to group people into the four categories (Board, Nominating, Legacy & Endowment, and Treasurer). A second round of ranking by each member of the committee is done to determine the rank order of the people in each category, which determines the order that people will be contacted and asked if they are willing to serve. Each round of ranking includes discussion by the committee of the relative strengths of each candidate. In general, the Nominating Committee will avoid the selection of spouses, partners, or relatives to serve on the same committee at the same time.
If a potential candidate is the spouse, partner, or relative of a member of the Nominating Committee, that member is excluded from the discussion and selection process of that candidate. The committee works hard to ensure a democratic process and to promote candor.
When the names of the candidates are published in April the nominees have already agreed to serve if elected by the Congregation at the Annual Meeting in June.
The step-by-step process is described in the “NomCom Process” document on the NomCom website. Also included on the web site is the “Nominating Committee Calendar,” which is a timeline of the entire process that leads to a list of nominees that will be published in April and voted on by the Congregation at the June meeting.